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Working directly with the executive VP and supporting the entire executive team, you will ensure a variety of administrative tasks and the application of quality standards.

Working as an executive coordinator means...

  • Managing the executive team’s schedules (prioritizing appointments, overseeing the annual meeting calendar, handling virtual invitations, etc.).

  • Providing administrative support for the executive team’s presentations (drafting, formatting, updating, note-taking, etc.).

  • Coordinating all management activities (meetings, events, quality management when a supplier or guest visits).

  • Ensuring the quality standards for the office building (cleaning, coffee/lunch/beverage machines, minor repairs, etc.).

  • Tracking certain data and reports.

What personal attributes and skills should you have for success?

  • A high level of autonomy, great organization skills and highly developed resourcefulness.

  • Attention to the quality of written communications, in both French and English.

  • Tendency to be meticulous and hold yourself to a high standard.

  • Excellent knowledge of Microsoft Office.

  • Attention to the needs and preferences of the people around you.

Are there any prerequisites?

  • You must be willing to work in person at the office.

  • You must have five years of work experience in an administrative support role.

Here’s why you should work at Univesta!


  • The most important thing for us is our team: employee experience is central to our decision-making!

  • Staying healthy pays! Any unused sick days will be paid out to you.

  • We have a generous vacation program and offer schedules to match your lifestyle!

  • Because it is always a good idea to think ahead, we offer a group RRSP plan and we contribute.